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We offer a full range of topics and types of sessions to maximize benefit for our member organizations and their staff. Sessions fall under three :• Ala carte networking and knowledge sharing sessions • Role or topic specific working sessions • Deliverable oriented collaboratives focused on real outcomes
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Interoperability in Action
Member organizations have leveraged IL RUG collaboration to: • Improve long term lab mapping strategies • Standardize advanced care planning workflows • Optimize external data consumption without rework
regulatory Readiness
Shared assessments and policy discussions have helped members prepare for: • 42 CFR Part 2 changes • CMS interoperability requirements • Privacy and proxy governance updates
Epic Engagement
IL RUG sessions provide a coordinated channel for: • Identifying system gaps • Sharing regional experiences • Influencing future Epic development
Deliverable Oriented: These groups are formed with a goal of developing regional recommended standards and workflows. It is highly encouraged that all organizations consider participation and adoption.
Optimization Oriented: These groups are focused on improving existing workflows. Most recommendations will improve internal consumption of data, although some may also improve data exchange
Network and Info Sharing: These groups are focused on sharing information about specific topics, modules, workflows or functionality. It is not anticipated that regional deliverables will be an outcome of any session
In person Events: Some are niche and some are extensive, but these events pull members together to network and share best practices.

Member Sessions

The IL-RUG Session Calendar (Next 6 weeks). 

WIEUG / IL-RUG: EpicCare Link Networking Group Wednesday, June 3, 2026 11:00 AM - 11:45 AM Virtual Session The main objective of this session is to continue to discuss current state, including staffing models, site management and governance and to start exploring niche use cases (like RN / school district access) as determined by the group. Register Now!!! WIEUG / IL-RUG: Advance Care Planning - UW Presenting! Thursday, June 4, 2026 9:00 AM - 10:00 AM Virtual Session After a quick review of the additional materials provided by Parkview (who shared a deep dive into their workflows and processes – thanks Chris!), Mary and Parini will present from UW Health on their current ACP workflows and processes. Register Now!!! WIEUG / IL-RUG: MyChart Governance Focus Team Thursday, June 4, 2026 10:00 AM - 10:45 AM Virtual Session The main objective of this session is to discuss the best practices and challenges associated with "murky" proxy relationships. This includes: adoption nuances; guardians, agencies and group homes (oh my) Register Now!!! WIEUG / IL-RUG / Epic: PREP SESSION: Creating Value Out of External Data - an introduction to Happy Together, Compass Rose, and Everything in Between Tuesday, June 9, 2026 9:00 AM - 9:45 AM Virtual Session Register Now!!! *NEW* WIEUG / IL-RUG / Epic: Unverified Patients Development Feedback Series Tuesday, June 9, 2026 11:00 AM - 12:00 PM - Current workflows and challenges - Epic development - Front end / creation of unverified patients optimization Call centers Non‑in‑person interactions - Back end / clean-up of unverified patients optimization A specific deletion reason for unverified patients Additional hard stops, like: - Patient still unverified - No completed visits - No upcoming visits - No recent MyChart activity - A batch deletion job, specifically for unverified patients - Can mark for deletion - Can fully delete - Can stage deletion over time (review → delete) - Batch deletion is only planned for unverified patients, not fully established patients Virtual Session Register Now!!! *NEW* WIEUG / IL-RUG: Reporting / Analytics - Epic presenting Thursday, June 11, 2026 10:00 AM - 11:00 AM Virtual Session We’ve asked Epic to present on what’s new and what’s worthy of implementation consideration. They will re-kick-off this team by establishing a foundation of knowledge about all that Epic has developed over the last 4-6 releases that have improved reporting tools and analytics. It is considered a 2 part presentation series (with ongoing discussions after the first two sessions). This first session is “what’s out and ready to use” and the seconds session will be focused on “what’s coming and why it’s important.” Join today! Register Now!!! WIEUG / IL-RUG: CE / HIE Optimization - Epic presentation on Direct Messaging and Referrals Use Case Thursday, June 11, 2026 11:00 AM - 11:45 AM Based on a request from Epic, the June CE / HIE session will be all about their recommendations on turning on Direct Messaging to support Referrals. This is a big push for Epic and they’ve requested time to share this opportunity for us to consider advancing the direct messaging / referrals use case at a RUG level. Join to hear more about what this is, what it means and weigh in on if this is an area we’d like to explore as an option for a RUG program to be built to support collaborative implementation. Register Now!!! *NEW* WIEUG / IL-RUG: Optimizing the Consumption and Usage of System Data - SSM Health and Harmony HIT presenting Thursday, June 11, 2026 12:00 PM - 1:00 PM Webinar 1: The Legacy Data Problem: Forming a Strong Legacy Data Archiving Strategy in an Epic Environment Legacy systems are rarely anyone’s top priority—until they become a problem. The longer they remain active, the more they cost, the more risk they introduce, and the more your teams work around limitations that shouldn’t exist. This session outlines a clear path forward through an active archiving strategy that aligns with your Epic EHR. Featuring Valerie Erickson, Senior Director of Enterprise Applications at SSM Health, this webinar explores how her organization is tackling multiple legacy systems, including the scorecard framework used to assess, prioritize, and build the internal business case for each initiative. Key takeaways: - The true cost of maintaining legacy systems—and why delaying only increases it - How an active archive works alongside Epic to reduce risk and improve access - A practical framework for assessing and prioritizing legacy system - Virtual Session Register Now!!! WIEUG / IL-RUG: Gold Stars / Honor Roll / Keeping Current Tuesday, June 16, 2026 9:00 AM - 10:00 AM Virtual Session Register Now!!! WIEUG / IL-RUG: HIM Networking Tuesday, June 16, 2026 11:00 AM - 11:45 AM Virtual Session Document type management! Let’s discuss how you manage, how you maintain order (or don’t), how having a centralized / decentralized scanning solution impacts doc type governance and everything in between! Register Now!!! PARTNER EVENT (not through the RUG): Interop Corner for a Cause: Protecting & Connecting Rural Health Communities Monday, June 22, 2026 12:00 PM – 1:00 PM Virtual Session Rural healthcare organizations face a unique balancing act as they work to deliver high-quality care while navigating limited resources, growing cybersecurity threats, and increasing pressure around data sharing and interoperability. In this session, healthcare leaders will explore the real-world challenges and opportunities shaping rural healthcare today, including interoperability, cybersecurity, data governance, and care coordination across fragmented systems. As with every Interop Corner for a Cause session, ELLKAY will also spotlight and support a charitable organization selected by the guest speakers.\ Register Here!!! WIEUG / IL-RUG: IEX / HT Imaging / Diagnostic Imaging Tuesday, June 23, 2026 11:00 AM - 11:45 AM Virtual Session The main objective of this session is to kick-off a small group interested in implementing diagnostic imaging. Register Now!!! *NEW* WIEUG / IL-RUG: Newborn Workflow Optimization Networking Group Tuesday, June 23, 2026 12:00 PM - 12:45 PM Virtual Session The main objective for this session is to kick off this group and hear an important update from the WI state VR office regarding a new system that will go live in quarter 3 of 2026 with impacts to birth certificate submission processes. We will also discuss how organizations handle closed adoptions and how to fill out the metabolic screening card since the mother’s name is part of the infant’s name. When the results come back from the state, then the birth mother’s name is part of that report and ends up in the baby’s chart. Have any other organizations reported difficulty with this workflow and what is the solution? We will also discuss if IL member organizations would like to kick off a newborn naming standardization program. Register Now!!! WIEUG / IL-RUG: Sepsis Improvement Networking Group Thursday, June 25, 2026 12:00 PM - 12:45 PM Virtual Session The session will primarily be a discussion about decisions that organizations have made for the 2025 released updates to Sepsis functionality. We will discuss: · will your organization take on the new functionality or are you maintaining a non-foundation workflow? · Gaps and challenges? · Future design expectations / timing Register Now!!! WIEUG / IL-RUG: Advance Care Planning Focus Team Thursday, July 2, 2026 9:00 AM - 10:00 AM Virtual Session The main objective of this session is to continue our org-level deep dives on best practices for collecting, documenting and validating external ACP documents. Register Now!!! WIEUG / IL-RUG: Lab Mapping: Advanced Lab Mapping and Partial Profile Mapping Thursday, July 2, 2026 11:00 AM - 11:45 AM Virtual Session The objective of this session is to work through any challenges with partial profile lab mapping and any highlighted advanced lab mapping issues. Register Now!!! WIEUG / IL-RUG: Keeping Up with Interop Regs Focus Team Tuesday, July 7, 2026 10:00 AM - 10:45 AM Virtual Session The main objective of this session is to see the potential Epic solution for the workflow as defined by Epic. Register Now!!! WIEUG / IL-RUG: CE / HIE Optimization Focus Team Thursday, July 9, 2026 11:00 AM - 11:45 AM Virtual Session Register Now!!! WIEUG / IL-RUG: Community Connect / Affiliate Management Networking Group Tuesday, July 14, 2026 9:00 AM - 9:45 AM Virtual Session The main objective of this session is to discuss how organization manage HIM related processes with their Connect partners. Register Now!!! **NEW** WIEUG / IL-RUG / Epic: ACP CE Exchange Workgroup Thursday, July 16, 2026 10:00 AM - 11:00 AM Virtual Session The proposed plan to accomplish this goal is to complete the following: The Epic best practice / foundation solution (Epic presentation) The ideal set-up and exchange workflow Common challenges / failure points The implications of documentation workflows on exchange The role of documents / doc type mapping The reality of ACP: exchanges aren’t just via CE – how do all the “entry points” play together? i. E.g. ACP document reconciled from Org A at Org B – does it then exchange with Org C if the patient is being seen there? ii. What about external faxed in documents – are they reconciled and are they sent to other orgs if part of the patients chart at your org, even if you are not the original owner of the doc? The WIEUG / IL-RUG solution What are the common failures points for CE and can we resolve using current Epic functionality? What needs to be “standardized” to improve ACP CE exchange? What are implications to other applications, teams and workflows based on our recommendations? Register Now!!! WIEUG / IL-RUG: Ax the Fax! Optimizing Inter-Org Communication Focus Team Thursday, July 16, 2026 12:00 PM - 12:45 PM Virtual Session UW Health presentation: Fax reduction in specialty clinics – a proactive and patient touchpoint optimization effort Register Now!!! WIEUG / IL-RUG: CE Opt Out Assessment and Optimization Tuesday, July 21, 2026 10:00 AM - 10:45 AM Virtual Session SMALL GROUP SESSION: The main objective of this session is to use the information defined in the first two sessions to determine with Epic leads the system-related solutions and "instructions" for those end-users that are responsible for education patients on their rights and potential solutions. Register Now!!! WIEUG / IL-RUG / Epic: Unverified Patients Development Feedback Series Tuesday, July 21, 2026 11:00 AM - 12:00 PM Virtual Session Register Now!!! WIEUG / IL-RUG: HIM Networking Group Tuesday, July 21, 2026 11:00 AM - 11:45 AM Virtual Session The main objective of this session will be determined at the previous session. But – topics already identified include: - Chart deficiency deep dive - Chart correction deep dive - Scanning Deep dive (Epic native / external / indexing nightmares / AI tools used) Register Now!!! WIEUG / IL-RUG: Rev Cycle / PBX / Payer Platform Focus Team Thursday, July 23, 2026 11:00 AM - 11:45 AM Virtual Session Let’s discuss expansion! What are organizations that have implemented the most doing differently and can we learn from them? Register Now!!! WIEUG / IL-RUG: SER / Provider Directory Optimization - Epic Presenting Thursday, July 30, 2026 12:00 PM - 12:45 PM Virtual Session Who wants to know more about the Epic One Directory? We sure do! Join this session to hear all that Epic can share about how the One Epic Directory will change the way that we manage provider directories. What will it make more efficient? What will Epic organizations have to do to jump on board? Is it required? How will it impact interop-related issue management between organizations? Will it really be all that we think it will be? Idk, but I’ll be there to listed in and find out! Register Now!!! WIEUG / IL-RUG: Death Data Exchange Focus Team Tuesday, July 28, 2026 10:00 AM - 10:45 AM Virtual Session The main objective of this session is to get status / implementation updates from all participating organizations on their mortality workquueue status and certificate of death smart form implementation. Secondarily, we will discuss ways we can measure impact that these implementations have had on death data exchange. Register Now!!! WIEUG / IL-RUG: IEX / HT Imaging Focus Team Tuesday, July 28, 2026 11:00 AM - 11:45 AM Virtual Session The main objective of this session is to continue conversations about the "top issues" related to mapping that could be resolved through RUG involvement (for example - specific results that come in from trading partners that have "funky LOINC codes / items that make it hard to map or reconcile). Register Now!!!