Get Involved
We offer a full range of topics and types of sessions to maximize benefit for our member organizations and their staff. Sessions fall under three :• Ala carte networking and knowledge sharing sessions
• Role or topic specific working sessions
• Deliverable oriented collaboratives focused on real outcomes
Interoperability in Action
Member organizations have leveraged IL RUG collaboration to:
• Improve long term lab mapping strategies
• Standardize advanced care planning workflows
• Optimize external data consumption without rework
regulatory Readiness
Shared assessments and policy discussions have helped members prepare for:
• 42 CFR Part 2 changes
• CMS interoperability requirements
• Privacy and proxy governance updates
Epic Engagement
IL RUG sessions provide a coordinated channel for:
• Identifying system gaps
• Sharing regional experiences
• Influencing future Epic development
Deliverable Oriented: These groups are formed with a goal of developing regional recommended standards and workflows. It is highly encouraged that all organizations consider participation and adoption.
Optimization Oriented: These groups are focused on improving existing workflows. Most recommendations will improve internal consumption of data, although some may also improve data exchange
Network and Info Sharing: These groups are focused on sharing information about specific topics, modules, workflows or functionality. It is not anticipated that regional deliverables will be an outcome of any session
In person Events: Some are niche and some are extensive, but these events pull members together to network and share best practices.
Member Sessions
WIEUG / IL-RUG: Keeping up With Interop Regs
Tuesday, May 5, 2026 10:00 AM - 10:45 AM
Virtual Session
The main objective of this session is to finalize system requirements to support alignment with how 42 CFR part 2 regulations.
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WIEUG / IL-RUG: Advance Care Planning – UW / Parkview Presenting
Thursday, May 7, 2026 9:00 AM - 10:00 AM
Virtual Session
The main objectives of this session are:
Let’s continue our mini-deep dives of member organization’s Advance Care Planning workflows. On deck are Parkview and UW Health and we are looking for more!!!! All participating organizations are requested to fill out this form to be part of this deliverable oriented program: https://www.wieug.net/i4a/pages/index.cfm?pageID=3413
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WIEUG / IL-RUG: Lab Mapping: Advanced Lab Mapping and Profile Planning Mapping
Thursday, May 7, 2026 11:00 AM - 11:45 AM
Virtual Session
The objective of this session is to work through any challenges with partial profile lab mapping and any highlighted advanced lab mapping issues.
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WIEUG / IL-RUG: MyChart Governance Focus Team
Tuesday, May 12, 2026 10:00 AM - 10:45 AM
Virtual Session
The main objective of this session is to discuss the best practices and challenges associated with "murky" proxy relationships. This includes: adoption nuances; guardians, agencies and group homes (oh my)
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WIEUG: Vital Records Epic Collaboration
Tuesday, May 12, 2026 11:00 AM - 12:00 PM
Virtual Session
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WIEUG / IL-RUG: CE / HIE Optimization Focus Team
Thursday, May 14, 2026 11:00 AM - 11:45 AM
Virtual Session
May will be a “supercharged” session that will have elements of Compass Rose, HT mapping, HIM abstracting and Po Health Query Results reporting. What’s the topic that brings it all together? Well – in May, we will be hearing from Epic on their new Compass Rose “Duplicative check” functionality (and any early adopters that have it live) as well as Froedtert on how they have set up workflows to efficiently abstract data from scanned in forms (including CE) to close care gaps. I would loosely say that our main focus for May is increasing the ROI of consuming external data – should be a fun session with multiple perspectives!
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WIEUG / IL-RUG: Occupational Health Focus Session
Tuesday, May 19, 2026 9:00 AM - 9:45 AM
Virtual Session
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WIEUG/ IL-RUG: CE opt out Assessment and Optimization
Tuesday, May 19, 2026 10:00 AM - 10:45 AM
Virtual Session
The main objective of this session is to continue to brainstorm options available to accommodate those requests without relying on full CE opt outs.
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WIEUG / IL-RUG: HIM Networking Group
Tuesday, May 19, 2026 11:00 AM - 11:45 AM
Epic presentation on Gallery
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WIEUG / IL-RUG: Clinical Informatics Networking Group
Tuesday, May 19, 2026 12:00 PM - 12:45 PM
Virtual Session
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WIEUG / IL-RUG: Revenue Cycle Optimization Program - Presentation Series
Thursday, May 21, 2026 11:00 AM - 12:00 PM
Virtual Session
Epic patient financial experience optimization presentation (see above)
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WIEUG / IL-RUG: Optimizing Inter-Org Communication Focus Team
Thursday, May 21, 2026 12:00 PM - 12:45 PM
Virtual Session
The main objective of this session is to work through an identified "fax / phone" heavy workflow and identify solutions that would utilize electronic channels to exchange inter-org information.
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WIEUG / IL-RUG: Blood Pressure Exchange / HM Optimization Pilot
Tuesday, May 26, 2026 9:00 AM - 9:30 AM
Virtual Session
Agenda:
• Discuss current set up and define what would need to be updated to optimize BP exchange
• Determine the “checklist” of recommended build and definitions that will be taken back to the larger group
• Create a “build document” that takes us through the documentation setting build, CE settings, HM / HT build needed to fully embrace the optimized workflow
• Decide if we want to pilot the changes and impact prior to taking it to the RUG?
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WIEUG / IL-RUG: Death Data Exchange Focus Team
Tuesday, May 26, 2026 10:00 AM - 10:45 AM
Virtual Session
The main objective of this session is to review Epic's certificate of death smart form and determine regional recommendations on the following:
- discrete data fields that are required
- discrete data fields that are nice to have
- the exchange of this information between Epic organizations
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WIEUG / IL-RUG / Epic: eMR Retention Discovery Session
Tuesday, May 26, 2026 11:00 AM - 12:00 PM
Virtual Session
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WIEUG / IL-RUG: Downtime / Recovery Networking Group
Wednesday, May 27, 2026 11:00 AM - 11:45 AM
Virtual Session
The main objective of this session is to discuss backfill plans and third party / application dependencies and how organizations prioritize system feeds / manual data entry as part of the recovery process. We will also discuss ways to identify research patients on BCAs.
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WIEUG / IL-RUG: Rev Cycle / PBX / Payer Platform Focus Team
Thursday, May 28, 2026 11:00 AM - 11:45 AM
Virtual Session
The main objective of this session is to brainstorm metrics that would be beneficial to be able to share with leadership to show ROI / benefits of EPP implementation. This session will also be an opportunity to go over the new "pulse" reports.
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WIEUG / IL-RUG: SER / Provider Directory Optimization Focus Team
Thursday, May 28, 2026 12:00 PM - 12:45 PM
Virtual Session
Regional Rules of the road is our main discussion item. This includes a robust alignment on expectations of how we want to work together as trading partners to improve the accuracy, recency of provider directors and to improve efficiency of issue escalation and resolution across our regions.
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WIEUG / IL-RUG: Keeping up with Interop Regs
Tuesday, June 2, 2026 10:00 AM - 10:45 AM
Virtual Session
The main objective of this session is to see the potential Epic solution for the workflow as defined by Epic.
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WIEUG: WIR Collaboration
Wednesday, June 3, 2026 10:00 AM - 10:45 AM
Virtual Session
- Error management deep dive:
- tools available to support
- types of errors in each tools and what information is available per type of error
- how to prioritize errors and which ones are “worthy of paying attention to” and which could be considered more FYIs
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WIEUG / IL-RUG: EpicCare Link Networking Group
Wednesday, June 3, 2026 11:00 AM - 11:45 AM
Virtual Session
The main objective of this session will be determined at the previous session.
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WIEUG / IL-RUG: Advance Care Planning
Thursday, June 4, 2026 9:00 AM - 10:00 AM
Virtual Session
The main objective of this session is to regroup on Terminology / Document Standardization Recommendations.
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WIEUG / IL-RUG: Sepsis Improvement Networking Group
Thursday, June 4, 2026 12:00 PM - 12:45 PM
Virtual Session
The first session will primarily be a presentation from Epic on current and future functionality that will be focus on the following:
· Presentation on the latest and greatest development for this functionality
· Utilization across Epic universe
· Gaps and challenges
· Future design expectations / timing
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*NEW* WIEUG / IL-RUG / Epic: Unverified Patients Development Feedback Series
Tuesday, June 9, 2026 11:00 AM - 12:00 PM
Virtual Session
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WIEUG: eCR Collaboration
Wednesday, June 10, 2026 12:00 PM - 12:45 PM
Virtual Session
The agenda for this collaboration is created through partnership of the attendees, Epic and the WI / MN DHS.
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WIEUG / IL-RUG: Reporting / Analytics
Thursday, June 11, 2026 10:00 AM - 11:00 AM
Virtual Session
The main objective of this session is to determine and prioritize topics for discussion for the remaining sessions in 2026.
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WIEUG / IL-RUG: CE / HIE Optimization
Thursday, June 11, 2026 11:00 AM - 11:45 AM
The "monthly topic" is TBD, but standing agenda items that will be discussed every session include:
- new entrants to Pop Health Queries and their use case.
- updates on implementing recommended CE settings
- new entrants to new connections (Tefca / Aura / others)
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WIEUG / IL-RUG: Gold Stars / Honor Roll / Keeping Current
Tuesday, June 16, 2026 9:00 AM - 10:00 AM
Virtual Session
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WIEUG / IL-RUG: HIM Networking
Tuesday, June 16, 2026 11:00 AM - 11:45 AM
Virtual Session
Gallery Presentation and Discussion
- Epic presentation on Gallery
- Discussion of who is live, challenges, best practices and lessons learned
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WIEUG / IL-RUG: IEX / HT Imaging / Diagnostic Imaging
Tuesday, June 23, 2026 11:00 AM - 11:45 AM
Virtual Session
The main objective of this session is to kick-off a small group interested in implementing diagnostic imaging.
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WIEUG / IL-RUG: Newborn Workflow Optimization Networking Group
Tuesday, June 23, 2026 12:00 PM - 12:45 PM
Virtual Session
The main objective for this session is to kick off this group and hear an important update from the WI state VR office regarding a new system that will go live in quarter 3 of 2026 with impacts to birth certificate submission processes.